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HR/Office Administrator

Job Description:

The ideal candidate for the HR/Office Administrator position will be a highly organized and detail oriented person.   The HR/Office Administrator is primary responsible for administering Human Resources functions of the company including but not limited to: employee recruitment, benefit plans, insurance liaison, payroll, record keeping, file maintenance, etc.   Additional responsibilities include overseeing the office facility and working on special projects as assigned. The HR/Office Administrator will have strong written, verbal, and interpersonal skills, be comfortable handling confidential information and have over 3 years of experience in a Human Resources role.

Primary Responsibilities:

  • Support employee recruitment through job fairs, on-line job boards and other strategies
  • Process new hire, status change and termination paperwork
  • Maintain employee files and records
  • Maintain New Hire Orientation, Policy Compliance and Benefits Courses
  • Administer payroll, including salary adjustments and benefit deductions
  • Maintain employees’ vacation balances and distribute quarterly reports
  • Administer group benefit programs including medical, dental, short and long term disability and 401K plan
  • Respond to benefit inquiries from employees on plan provisions, benefit enrollments, claims and other general inquiries
  • Administer all leave of absence requests – medical and personal disability, and FMLA
  • Administer the office facility (e.g., facility access control, manage housekeeping vendor, liaison to the landlord’s property manager, etc.)
  • Procure and maintain office supplies inventory
  • Administer updates of company policies and standard operating procedures (SOP) as directed by the CEO
  • Provide assistance in response to ad hoc requests from VP level and above


  • Bachelor’s Degree or equivalent experience with a minimum of three (3) years of experience in a human resources role
  • Organized and detail oriented
  • Excellent interpersonal skills
  • Strong written and verbal communication skills
  • Ability to handle confidential information accordingly

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